Annual General Meeting 2026

An official AGM invitation will be:

Date: 23rd October

Time: 2-4 pm

Location: Club Hub (106B)

Meeting Link for online: https://meet.google.com/reh-dobr-ihv

We're now seeking nominations from members interested in running for a committee role for 2025.

Eligibility

All Ordinary Members are invited to nominate.

To be eligible, you must:

Be a currently enrolled Curtin University student, and

Be a registered member of this club for the current year

Not a member yet? Sign up here 👉https://curtin-ccg.tidyhq.com/public/membership_levels

Nominations Close: 23rd October 12 pm

Roles Open for Nomination

The following Executive roles are open:

President

Vice President

Secretary

Treasurer

We’re also accepting Expressions of Interest (EOIs) for other committee roles.

These will be considered by the newly elected committee based on club needs and member interest.  

Meeting Minutes: 

AGENDA / MEETING MINUTES

Annual General Meeting

Curtin Consulting Group

23rd October 2025 / 106B- Club HQ / 2-4pm / Meeting Link

The purpose of the AMG is to:

Confirm a casual vacancy in membership for the President, Vice President, Treasurer and Secretary committee role. The current officer was elected by the committee to fill the vacancy and will continue to hold office until the meeting where the appointment will be subject to confirmation by the members in accordance with item 9.6. of the club constitution.

Fill the vacant roles in the club’s committee via an election.

Provide a report on the year to the club’s members. This will be prepared by the outgoing office bearers and reported within this meeting for:

members in the meeting and,

within the minutes which will be accessible to all members post-meeting.

Other business as per member agenda item submissions if time allows.

Changes in current role descriptions for Project Director and Project Manager and an additional role of Head of Projects.

The meeting will run in accordance with the below agenda:

Attendance

Attendee to complete

Minute taker to complete

Full Name

Signature

initials

Curtin Student

Y/N

If yes, please provide Student ID number

Current Club Member

Y/N

Eligible to vote

Y/N

Yoninah Santos

YS

22213181

y

y

Mahek Pradhan

M

22454485

Y

Y

Gull Ahmadzada

GA

21498372

y

y

Melissa Gomesz

MG

21803361

y

y

Parnoor dhillon

PD

22329431

Y

Y

Danai Muzembe

DM

21953499

Y

Y

Deon Nweke

DN

20567145

Y

Y

Benedict Sutjiatmadja

BS

21925935

Y

Y

Laurence Esquivel

LE

21817388

Y

Y

Aamuktha MB

AMB

21413883

Y

Y

Sanam Karimi

SK

23491690

Y

Y

Christoper John Shearn

CS

21550104

Y

Y

Kushani Mandadige

KM

21269109

Y

Y

Rizul Rizul

R

22259813

Y

Y

Leanne B Raj

LBR

21492439

Y

Y

Syed Muhammad Ammar Ahmed

SMAA

22155607

Y

Y

Stephie Montinola

SM

22614263

Y

Y

Mohammad Musharaf Shaikh

MS

21986110

Y

Y

Online Attendees

Finn Cappelletti

FC

21958643

Y

Y

Open Meeting

Syed Muhammad Ammar Ahmed (22155607) will be acting as the Chair for today's AGM.

Disclosure of any potential or perceived conflicts of interest (hold positions in any other clubs)

Names Other Clubs

Kushani- Curtin Marketing Association President, Curtin Podcast Society Podcast Manager, Women in Business General Committee Member

Benedict- Curtin Marketing Association Vice-President

Sanam- Curtin Podcast Society Marketing Officer

Deon- Curtin Podcast Society Events Officer

Laurence Curtin Filo Society Treasurer

Parnoor- Curtin Finance Society Events Officer

Minutes of the previous General Meeting

The minutes of the last general meeting minutes have been presented to members for acceptance.

Reminder of the Guild’s Policy

In order to remain a club at Curtin, the club is bound by the Curtin Student Guild’s Club Governance policy documents:

Club Constitution

The club understands and agrees to follow the Guild’s Default Club Constitution.

Clubs Charter

The Safe Spaces Agreement

Reports from the outgoing committee

Secretary - 231 Members

Treasurer - Link to Finances

CCG 2025 Update Slide deck

Ballots

Election of Vacant Committee Roles

The following person/s have been nominated for the following roles:

President

Chritopher Shearn

Outcome: Everyone unanimously agreed Christopher Shearn to be elected as Curtin Consulting Group’s President for 2025-26.

Vice President

Gull Ahmadzada

Outcome: Everyone unanimously agreed Gull Afroz Ahmadzada to be elected as Curtin Consulting Group’s Vice President for 2025-26.

Treasurer

Deon Nweke

Renee Xu

Renne (Absent):

Outcome: Based on Majority Voting Deon Nweke to be elected as Curtin Consulting Group’s Treasurer for 2025-26.

Secretary

Parnoor Dhillion

Pearl Sosome

Laurence Esquivel

Pearl (Absent):

Outcome: Based on Majority Voting Parnoor Dhillon to be elected as Curtin Consulting Group’s Secretary for 2025-26.

Proof of Outcome:

Change of Club Bank Account Signatories

The following people have been elected as office bearers (Christopher Shearn & Deon Nweke) and will be replacing the existing bank signatories (Syed Muhammad Ammar Ahmed):

Full Name

Committee Role

Curtin Student

If yes, please provide Student ID number

Signature

initials

Christopher Shearn

President

21550104

CS

Deon Nweke

Vice-President

20567145

DN

Other business nominated as per member submissions:

Motion proposed

Item:

Votes

Renewed Description of Roles and Responsibilities of Project Director and Project Managers

Project Director

Commitment: ~8 hours per week

Strategic Oversight and Leadership

Act as the strategic lead for one assigned project, working closely with the Head of Projects and Project Manager to ensure alignment with the club’s mission and client expectations.

Lead the development of the project’s overall strategy and direction, ensuring all deliverables contribute toward achieving final outcomes for both the client and Pitch Night.

Client and Stakeholder Liaison

Serve as the primary contact for the client on strategic and progress-related matters.

Conduct regular check-ins with the client, industry mentor, Head of Projects, and President to discuss deliverables, milestones, and overall project strategy.

Represent the project team in high-level discussions, summarising achievements, challenges, and key next steps.

Collaboration and Mentorship

Guide and mentor the Project Manager in administrative execution, team communication, and stakeholder updates.

Provide strategic feedback and ensure deliverables meet professional and client standards.

Collaborate with the Project Manager and consultants to refine outputs and prepare high-quality materials for Pitch Night.

Monitoring and Goal Tracking

Track project updates and ensure the team remains on schedule to meet all deliverables and client expectations.

Monitor risks and recommend mitigation strategies to maintain progress toward successful outcomes.

Provide regular strategic summaries and project health reports to the Head of Projects.

Documentation and Presentation Support

Contribute to slide drafting and quality assurance for client meetings, mentor check-ins, and Pitch Night presentations.

Ensure project documentation accurately reflects progress and strategic direction.

Succession and Handover

Mentor potential successors and ensure a seamless transition through clear handover documentation and guidance.

Project Manager (Final Revision)

Commitment: ~8 hours per week

Administrative Coordination

Support the Project Director by managing administrative and operational tasks, including:

Setting up meetings with clients, mentors, Head of Projects, and internal teams.

Recording and circulating meeting minutes and tracking action items.

Managing attendance, timelines, and deliverable documentation.

Communication and Liaison

Assist the Project Director in maintaining regular communication with the client and industry mentor for operational updates.

Provide weekly progress updates to the Head of Projects and President.

Ensure all stakeholders are informed of key milestones, risks, and deliverables.

Interpersonal and Team Relationships

Foster strong, respectful relationships within the project team to promote collaboration, motivation, and accountability.

Support an inclusive and communicative team environment where all consultants feel engaged and valued.

Mediate minor team issues and escalate where necessary to maintain cohesion and productivity.

Documentation and Reporting

Maintain comprehensive records of project progress, feedback, and meeting notes.

Collaborate with the Project Director on slide decks for client updates, rehearsals, and Pitch Night presentations.

Ensure reports and presentations are professional, accurate, and aligned with client standards.

Team Coordination

Schedule internal meetings, manage shared calendars, and ensure consultants are aligned on weekly priorities.

Follow up on assigned tasks to ensure timely completion and delivery.

Support and Quality Control

Provide administrative support for deliverable reviews and client updates.

Ensure all project materials meet quality standards and reflect the club’s professional image.

Succession and Development

Keep organised documentation for future handover and provide guidance to upcoming Project Managers.

For: All

Against: None

Outcome: Passes Unanimously

Addition of Head of Projects as a new role in the Club Structure

Head of Projects

Commitment: ~8 hours per week

Project Acquisition and Planning

Source and secure projects for each semester and the academic year, ensuring they align with the club’s mission, learning objectives, and stakeholder interests.

Liaise with external organisations, not-for-profits, and industry partners to identify opportunities suitable for student consulting projects.

Draft project proposals outlining objectives, scope, timelines, and expected deliverables for approval by the Executive Committee and client.

Oversight and Coordination

Oversee all ongoing projects across the semester, maintaining a clear overview of progress, deliverables, and potential risks.

Ensure each project is properly resourced and supported with a Project Director and Project Manager in place.

Monitor team performance and provide guidance where additional support or redirection is required.

Communication and Collaboration

Act as the primary point of contact for Project Directors and Project Managers, maintaining regular communication during common work times.

Conduct periodic check-ins with each project team to ensure alignment, timely progress, and professional delivery.

Facilitate open collaboration across project teams to share learnings and best practices.

Client and Stakeholder Management

Manage professional communication with clients and industry mentors, ensuring expectations are met and feedback loops are maintained.

Send official client invitations for Pitch Night and maintain client engagement throughout the semester.

Attend client meetings as needed to ensure professional representation and strategic consistency.

Pitch Night and Quality Assurance

Attend and provide constructive feedback during Dummy Pitch Night sessions, helping teams refine their presentation flow, storytelling, and professionalism.

Ensure all projects are ready for final delivery and Pitch Night presentation, maintaining high standards of quality and consistency across teams.

Reporting and Evaluation

Prepare end-of-semester reports summarising project outcomes, client feedback, and lessons learned.

Support continuous improvement by identifying gaps in project processes and proposing refinements for future semesters.

Succession and Mentorship

Mentor incoming Project Directors and Managers, ensuring they are confident in their roles and understand project expectations.

Maintain documentation and templates to support smooth handover and continuity of operations.

For: All

Against: None

Outcome: Passes Unanimously

Note: Add these roles to the current team roles and responsibilities for CCG.

Close Meeting

The meeting closed at 3:40 pm.